Rotations & Requirements

Instructions

Select the correct description for your rotation or shadowing request.
Complete "Rotation Request Form" and send to GME Coordinator for approval.
After approval, please gather all documents under the fitting category below and send to the GME Coordinator. Incomplete packets will not be accepted under any circumstances.
Please contact the GME Coordinator if school affiliation status is unknown.
Please review the Frequently Asked Questions to help answer questions regarding any of the requirements listed below.

Additional Information

Rotation Dates may not be modified unless the GME office approves the change
Each time a student rotates, they will need a new badge
Orientation (Hospital or Surgery) must be completed prior to beginning any rotation
Costs pertaining to these requirements are born by the applicant
SLOEs will be available by request for students rotating before September 1st of each academic year. SLOE requirements must be submitted by August 1st of the academic year to be considered for a SLOE.

Read Before Sending Documentation

ALL DOCUMENTS MUST BE SUBMITTED AT LEAST FOUR WEEKS PRIOR TO START OF ANY ROTATION OR THE ROTATION WILL BE RESCHEDULED
All documents, aside from the “Rotation Request Form” must be sent TOGETHER
Incomplete packets will not be accepted
Only documents that are valid during the entire rotation should be submitted (DO NOT SEND EXPIRED DOCUMENTATION)

Medical Student Rotations - (Medical Students applying to Emergency Medicine Residency ONLY)
1-4 weeks, may be repeated- but not consecutively

Fill out and submit the "Rotation Request Form" via E-Mail to the Program Coordinator
Fill out and submit the "Letter of Compliance Form" via E-Mail to the Program Coordinator
Proof of Liability Insurance
Current, Color Photo (Ex. White Coat Photo, Passport Photo, etc.) (Must be JPEG., PDF., etc.)
Vaccination Records (2 MMR and 2 Varicella or Positive Titers)
Flu Shot Verification (September 1 – May 1)
2 TB Tests (both tests need to be completed within one year, inclusive of the rotation) or Quantiferon Gold is also acceptable
Background Check (Criminal and Sex Offender) (Within 12 Months Inclusive of Rotation)
Copy of BLS
Hospital Orientation (After All Documents are Submitted and Prior to Rotation)
COVID shots verification or proof of declination

Emergency Medicine Applicants FAQ (PDF)

Osteopathic Emergency Medicine Applying Guide (PDF)

Visiting Resident
1-4 weeks

Ask your coordinator to contact our GME office.
Fill out and submit the ”Rotation Request Form” via E-Mail to the Program Coordinator
Complete the "Preceptor Agreement" form and send via email to GME Coordinator
Fill out and submit the "Letter of Compliance Form" via E-Mail to the Program Coordinator
Proof of Liability Insurance
Current, Color Photo (Ex. White Coat Photo, Passport Photo, etc.) (Must be JPEG., PDF., etc.)
Vaccination Records (2 MMR and 2 Varicella or Positive Titers)
Flu Shot Verification (September 1 – May 1)
2 TB Tests (both tests need to be completed within one year, inclusive of the rotation) or Quantiferon Gold is also acceptable
Background Check (Criminal and Sex Offender) (Within 12 Months Inclusive of Rotation)
Hospital Orientation (After All Documents are Submitted and Prior to Rotation)
Copy of Medical License
Copy of BLS
COVID shots verification or proof of declination

Advanced Practice Care Student
(NP, PA, CRNA, Other)

Fill out and submit the ”Rotation Request Form” located on this page (Send via E-Mail to the Program Coordinator)
Complete the "Preceptor Agreement" form and send via email to GME Coordinator
Fill out and submit the "Letter of Compliance Form" via E-Mail to the Program Coordinator
Proof of Liability Insurance
Current, Color Photo (Ex. White Coat Photo, Passport Photo, etc.) (Must be JPEG., PDF., etc.)
Vaccination Records (2 MMR and 2 Varicella or Positive Titers)
Flu Shot Verification (September 1 – May 1)
2 TB Tests (both tests need to be completed within one year, inclusive of the rotation) or Quantiferon Gold is also acceptable
Background Check (Criminal and Sex Offender) (Within 12 Months Inclusive of Rotation)
Copy of BLS
Hospital Orientation (After All Documents are Submitted and Prior to Rotation)
COVID shots verification or proof of declination

Belknap Proctorship(Observation Only/Shadowing)

The Belknap Proctorship will take place once a year. For application deadlines please contact Hanna Crabtree at hcrabtree@nrh-ok.com. No applications sent in after the deadline will be considered, NO EXCEPTIONS.

Fill out and submit the Belknap Proctorship Application (PDF) via E-mail to the Program Coordinator
Review and submit all of the Required Documentation (PDF) with your filled out application via email to the Program Coordinator
If you need a list of where to obtain these requirements, and their pricing please see Health Promotion Price List (PDF) for more information
If you are declining the Hep B vaccination at this time please fill out the Hep B Declination Form (word doc) and return via email with your application to the Program Coordinator

Traditional Shadowing (Observation Only)

If you are interested in shadowing a physician please contact the student coordinator, Hanna Crabtree at hcrabtree@nrh-ok.com to see if we are allowing shadow students during the time in which you wish to shadow.

Fill out and submit the "Rotation Request Form" located on this page (Send via E-Mail to the Program Coordinator)
Complete the "Preceptor Agreement" form and send via email to GME Coordinator
Current, Color Photo (Ex. White Coat Photo, Passport Photo, etc.) (Must be JPEG., PDF., etc.)
Vaccination Records (2 MMR and 2 Varicella or Positive Titers)
Flu Shot Verification (September 1 – May 1)
2 TB Tests (both tests need to be completed within one year, inclusive of the rotation) or Quantiferon Gold is also acceptable
Background Check (Criminal and Sex Offender) (Within 12 Months Inclusive of Rotation)
Drug Screen (10-12 Panel) (Within 12 Months Inclusive of Rotation)
COVID shots verification or proof of declination